Essential Duties and Responsibilities
The Construction/Fixed Asset Accountant reports to the Vice President of Finance and Administration and is primarily responsible for planning construction project’s budgets, performing cost analyses, and reviewing purchase orders, invoices, and reviewing construction contracts. The position is also responsible for accounting the cost of newly-acquired fixed assets, tracking fixed assets, recording depreciation, and accounting for the disposition of fixed assets.

 
Characteristic Duties and Responsibilities

1. Prepare project budgets, including cost schedules, and working with Physical Plant staff to stay within those budgets, communicating any variances to management, and re-budgeting or re-forecasting as necessary.
2. Setting up a paperless office system including organized storage of all correspondence, contracts, invoices, purchase orders, and other documents related to construction projects and accounting.
3. Review invoices and subcontractor agreements for accuracy.
4. Process payments to vendors and contractors.
5. Prepare journal entries and construction month end reports.
6. Analyze project expenditures and project accounting transactions and working unforeseen costs into the budget.
7. Monitor cash flow and forecast future needs.
8. Prepare project management reports
9. Assist with audits of construction projects. 
10. Create and monitor a system of controls, procedures, and forms for the recording of fixed assets.
11. Recommend to management any updates to accounting policies related to fixed assets.
12. Record fixed asset acquisitions and dispositions in the accounting system.
13. Track the compilation of project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.
14. Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.
15. Calculate depreciation for all fixed assets.
16. Review and update the detailed schedule of fixed assets and accumulated depreciation.
17. Recommend to management whether fixed assets should be disposed of.
18. Prepare audit schedules relating to fixed assets, and assist the auditors in their inquiries. 
19. Conduct analyses related to fixed assets as requested by management.
20. Perform all duties with the utmost confidentiality as most activities and transactions are of a sensitive and confidential nature.
21. Perform other duties as assigned by the Vice President of Finance and Administration.

NOTICE:  Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
 
Required:

• Bachelor’s degree in business administration with at least 18 credit hours in accounting.
• Three years of work experience in an accounting-related position with a private, public or governmental entity.

• Experience in construction, fixed asset accounting.

• Excellent writing skills
• Current knowledge of Generally Accepted Accounting Principles and other industry guides including all GASB statements.
• Knowledge of accounting related to scholarships and endowments.
• Strong analytical skills.
• Knowledge of cash handling safeguards, cash transactions, and other related controls.
• Knowledge of budget building and monitoring.
• Experience handling internet-based transactions.
• Strong skills in the use of personal computer software such as Microsoft Office.
• Experience using information systems.
• Skilled in the use of office machines such as 10 key calculators, fax machines, and copiers.
• Ability to handle multiple tasks in different areas.
• Maintain a pleasant attitude among employees.
• Be proactive and initiate action as needed.
• Ability to prioritize assignments to meet deadlines.
• Work other than regular hours, weekends, and holidays when required. 

Supervision Exercised   
N/A
 
Supervision Received
Vice President of Finance and Administration
 
Physical Requirements  
While performing the duties of this job, the employee is regularly required to sit.  
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.  
The employee must occasionally lift and/or move items weighing up to 50 pounds.   
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Work Environment 
Work is performed in a standard office environment.    
Work inside a well-lighted and air-conditioned area most of the time.  
The noise level in the work environment is usually quiet to moderate.
 
Safety  
Required to work safely and follow safety rules.    
Report unsafe working conditions and behavior.  
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
 
Special Conditions 
Immediate supervisor may assign other duties.  
May be required to work outside regular working hours, as needed.  
May be required to work at a different college work site or campus as needed.
 
EEO Statement 
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. 
 
Foreign Degrees 
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
 
Disclaimer 
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.