Program Coordinator
Job Description
Position Number:
129554Title:
Program CoordinatorFunctional Title:
Program CoordinatorCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.0Unit:
CMNS-AIMCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Artificial Intelligence Interdisciplinary Institute at Maryland (AIM) is just getting off the ground and needs a central figure to coordinate the efforts and communication of the Institute and its directors and other staff, internally, as well as coordinating with external stakeholders. The purpose of this position is to provide professional support to the Institute’s leadership in managing and running Institute operations. As a new unit, AIM will be growing and changing quickly in the years to come. This position will likewise be growing and changing.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
- Bachelor’s degree or equivalent combination of education and experience.
Experience:
- A minimum of 2-3 years of experience in providing professional, administrative and/or organizational support.
Knowledge, Skills and Abilities:
- Strong organizational, customer service, and interpersonal skills are absolutely essential to achieving success in this position
- Excellent verbal and written communication skills are also key
- Proficiency with MS Office-including Word, Excel, and Powerpoint
- Attention to detail and an understanding of the importance of confidentiality
- Ability to work independently and take initiative while also embracing a team environment
- Ability to multi-task, even with interruptions
- Proficient in the use of social media platforms
Preferences:
Preferences:
- UMD experience is helpful, but not required.
Additional Information:
Duties include, but are not limited to, the following:
- Support the administrative and organizational needs of AIM’s directors and associate directors, including managing calendars, scheduling meetings, and making travel arrangements. Provide general day-to-day administrative support like arranging and handling the AIM Appointment Evaluation and Promotion (AEP) process, helping with production and distribution of official correspondence, maintaining appropriate records, etc.
- Serve as the central point of contact for the Institute. The incumbent will be the receiver, organizer, and distributor of information, as required to facilitate the Institute’s initiatives and general day-to-day operations. This will be done both verbally and in in writing and will include keeping the website up-to-date and distributing important announcements via social media.
- Execute travel and small procurement (including t-card and p-card) transactions, adhering to all documentation requirements and usage guidelines and restrictions imposed by relevant agencies.
- Provide event preparation and “day of” staffing support for meetings and events. Perform other duties, as assigned.
- The is a brand new department, so there will be many duties as assigned.
There is definitely room for growth in this position for someone who takes initiative and shows good potential.
AIM’s mission is based in collaboration, diversity, and positive impact. We want our staff to reflect those values.
Please include the name and current contact information for 4 professional references, as part of your application materials.
Job Risks
Not Applicable to This PositionPhysical Demands
This employee must function effectively in an office environment, including having the visual acuity and dexterity to operate a computer. Must have the auditory and vocal capacity to interact with others over the telephone and in person. Must be able to pick up and move items up to 15 pounds.
Posting Date:
06/13/2024Open Until Filled
YesBest Consideration Date
07/08/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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