Accounting Analyst
Job Description
Posting Number
20141907SPosition Title
Accounting AnalystLocation
District OfficeDepartment
Administrative Services DIST (DEPT)Position Number
1C0279Percentage of Full Time
100%FLSA
Non-Exempt (accrues overtime)Months per Year
12Min Salary
$101,388 (annual)Max Salary
$129,780 (annual)Position Type
Classified PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position
The Accounting Analyst performs professional accounting work involved in the analysis, maintenance and auditing of specially-funded accounts and projects affecting District-wide operations. Under direction and supervision, the employee assists senior staff in analyzing and preparing financial statements, reports and records of revenues and expenditures; assists senior staff in providing accounting advice and direction to specially-funded senior account technicians and support staff; Public contact is necessary and involves staff at various levels within the organization. Independent judgment and creativity are required to maintain, select and analyze financial data in order to assist other senior staff in making recommendations. Consequences of errors in judgment can be costly in employee time, public relations and/or institution funding; however, administrative controls limit the risk of serious consequences. An Accounting Analyst can direct the work of accounting, paraprofessional, clerical and other staff as assigned.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Assists senior staff in exchanging technical information with College and District staff regarding College and District budget and financial records, reports, audits, policies, and procedural changes
- Drives a motor vehicle to off-site locations to attend meetings, workshops, and other events to exchange current information
- Assists senior staff in preparing and examining budgets, expenditure reports, financial statements, budget variances, and reports of historical trends for specially funded project directors, management, and federal, state, and local granting agencies
- Assists senior staff in planning, coordinating, implementing, and evaluating complex accounting projects for specially-funded programs and performs special analytical tasks as assigned by management
- Assists senior staff in researching, analyzing, compiling and communicating financial, contractual, statistical, and other data for the completion of special and regular reports, presentations, and other matters
- Assists senior staff in monitoring purchase requisitions for compliance with regulations of the District and outside funding agencies
- Assists in preparing and reviewing budget transfers
- Assists in preparing year-end accruals and assists in liaising with auditors to assure an accurate and successful annual audit
- Uses a variety of spreadsheets and other software to analyze complex financial, statistical, and other data
- Sets up and maintains database and other online resources of data
- Provides input into the development and modification of online data formats and record keeping
- Provides special and regular reports on data collected
- Composes correspondence and assists in composing reports
- Assists senior staff in setting up and maintaining an online and manual resource library of historical and current materials related to agency compliance regulations, funding resources and grant requirements, and fiscal and budgetary data
- Assists senior staff in training and supervising the work of accounting and support staff
- Assists in scheduling, coordinating and monitoring the work of other, outside staff on special projects as assigned
- Performs other duties as assigned
Minimum Qualifications
- Bachelor’s degree in accounting, business administration, or a closely related field OR an equivalent combination of education and experience
- Successful work experience of increasing responsibility that has included financial analysis and reporting
- Skill in the use of databases, spreadsheets, charts, and a variety of computer software to format, compose, and present accounting data, reports, correspondence, and other documents
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Experience with training and leading the work of others
- Experience with research and compiling data for, formatting, and preparing statistical, financial, accounting, and other reports and records
- Demonstrated skill in effective written and oral communication, including public speaking and persuasive communication
- Demonstrated skill in multi tasking, prioritizing workloads, and working independently
- Demonstrated skill in working as part of a customer service team
- Possession of a valid California Driver’s license (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations
Knowledge, Skills and Abilities
- Knowledge of generally accepted accounting and auditing principles, practices and procedures
- Knowledge of the State Education Code, applicable budget and accounting policies, and other regulations
- Knowledge of fund accounting and grant and categorical funding resources available to institutions of higher education
- Knowledge of financial analysis and research procedures
- Skill in designing, developing, evaluating, and monitoring financial systems
- Skill in respectful, tactful and sensitive interactions with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in the development and use of a variety of spreadsheets and other software to conduct financial analysis and prepare reports
- Skill in planning, organizing, and coordinating the work of accounting and support staff and other staff from various constituencies and levels within an organization
- Skill in strategically planning, organizing, prioritizing, and implementing multiple-tasked projects under deadline pressure and anticipated outcomes
- Skill in training and leading the work of others
- Skill in oral and written communication
- Skill in training and leading the work of others
- Skill in the preparation of financial statements and comprehensive accounting reports
- Ability to work effectively as part of a customer service team
Physical Requirements
This classification requires accuracy, multi-level tasking, attention to detail and organization of financial data, listening, individual to large-group communication, persuasion, good memory, tact, patience, flexibility, creativity, and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.
Preferred Qualifications
• Experience with fund accounting
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date
11/04/2024First Review Date
11/25/2024Open Until Filled
YesSpecial Instructions Summary
Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
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