NIH Research Administrator
Job Description
Posting Number
PG193777EPInternal Recruitment
NoWorking Title
NIH Research AdministratorAnticipated Hiring Range
Salary Commensurate with Experience ($60,000 - $75,000)Work Schedule
40 hours/week, variesJob Location
Raleigh, NC, this position may be eligible for a hybrid work arrangement including a partially remote work location. Employees are required to reside within a reasonable commuting distance.Department
Biological SciencesAbout the Department
The Department of Biological Sciences, within the College of Sciences at NC State University, is dedicated to research and teaching in a broad range of aspects of the biological sciences. The Department has strong undergraduate, graduate, and postdoctoral programs and substantial extramural support to develop and maintain integrative research programs. Additionally, the Department partners with other life sciences units across the University to enhance its mission to conduct interdisciplinary research and training programs. Please visit our Sciences Strategic Plan and the College of Sciences Culture Charter to learn more about the College of Sciences.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job Duties
The Research Administrator will be supporting Dr. Cathrine Hoyo’s Lab, the Epidemiology and Environmental Epigenetics group in the Department of Biological Sciences. This role will serve as the primary liaison and manager for daily tasks related to multiple NIH-funded multidisciplinary and inter-institutional grants, with a focus on human subjects research. This role requires a strong background in research administration, project management, and an in-depth understanding of NIH grant processes, regulatory compliance, and institutional policies
Key Responsibilities include but are not limited to:
Pre and Post Award Grant Administration:
- Assist with grant proposal submission process including budget development, communications, non-tech document preparation, MTAs, DUAs, post-submission materials and RPPR preparation.
- Serve as the main financial and research administration point of contact for multi-site collaborations, providing administrative leadership for Dr. Hoyo and her team.
- Assist in grant proposal submissions, including budget development, document preparation, and post-submission materials.
- Review necessary policies and procedures and implement processes or take action to ensure compliance.
Financial Management:
- Manage budgets and financial needs for all studies, including planning, mid to long range projections, monitoring, purchasing, tracking, and reconciliation.
- Oversee expenditures to ensure compliance with grant objectives and prepare necessary financial reports.
- Issue and manage external subawards
- Handle administrative processes related to travel authorizations and reimbursements.
Compliance and Regulatory Liaison:
- Act as the liaison between the research team and NC State regulatory compliance, addressing COI, Export Control, IRB, and Data/Specimen transfers.
- Coordinate and troubleshoot IRB-related issues, ensuring compliance across all institutions and collaborators.
- Serve as the point person for interfacing with the IRB to resolve problems, and coordinate reliance agreements, single IRB, sharing of data, and transferring data.
- Ensure all human subjects research personnel are compliant with IRB training requirements, including managing CITI certifications.
Program Administration:
- Coordinate program and financial management meetings.
- Administratively supporting human subjects research and providing guidance on DUA’s, MTA’s, Training, Compliance, etc.Develop and implement key documents (e.g., SOPs, MTAs, DUAs)
- Manage NIH portals like ASSIST, XTRACT, XTRAIN, ERA in order to work with relevant partners at NC State to assist with project maintenance and reporting from application through closure.
- Foster positive relationships with the research team, collaborators, and other research administrators.
Human Resources Coordination:
- Work with HR partners to coordinate hiring processes for students, temps, and full-time staff, ensuring adherence to fair hiring practices.
- Manage onboarding and core training for new staff, including NCSU-required training and necessary resources.
Other Responsibilities
Other duties as assigned.
Minimum Education and Experience
Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Exceptional communication skills including written and verbal
- Clear and concise organizational skills, detail-oriented, and capable of creating, implementing, and assessing processes and procedures.
- Ability to work independently, take initiative, and be comfortable making important decisions quickly.
- Flexibility and ability to work in a deadline driven and fast pace working environment that has multiple moving parts.
- Ability to manage time in an environment where task prioritization changes frequently.
- Ability to analyze and interpret policy and procedural guidelines to resolve relevant issues
- Ability to analyze and reconcile financial transactions
- Must demonstrate professionalism and emotional intelligence while working with a wide range of individuals including faculty, administrators, students, and lay people.
- Ability to complete grant applications and provide necessary information to funders throughout the lifecycle of an award.
- Proficiency with eRA Commons, ASSIST, XTRAIN, XTRACT, grants.gov, CITI Training, GoogleSuite, Microsoft Office suite, Smartsheets
Preferred Qualifications
- NIH grants administration experience preferred
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
11/04/2024Anticipated Close Date
Open until filledSpecial Instructions to Applicants
Please include a resume, cover letter, and contact information for three professional references.
Position Number
00109815Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
172201 - Biological SciencesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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