Administrative Coordinator
Job Description
Posting Number
PG194385SPInternal Recruitment
NoWorking Title
Administrative CoordinatorAnticipated Hiring Range
$50,000 - $53,000Work Schedule
8:00 a.m.- 5:00 p.m., Monday to FridayJob Location
Raleigh, NCDepartment
Campus Planning & Strategic InvestmentAbout the Department
The North Carolina State University Facilities Division ensures that the campus’s physical environment supports the university’s mission 24 hours a day, 365 days a year. Our team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community!
As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Essential Job Duties
Campus Planning and Strategic Investment seeks a highly organized and proactive Administrative Coordinator to support the unit’s mission of shaping NC State University’s physical campus through strategic planning, master planning, capital projects planning, infrastructure planning, sustainability, and facilities information management. This position reports to the Assistant Vice Chancellor and University Architect for Campus Planning and Strategic Investment and supports the 30-person unit while liaising with various university committees and departments. Join a dynamic team that plays a key role in the development of the campus and helps ensure the effective use of campus resources. If you’re detail-oriented, communicative, and ready to make an impact, apply today!
Key responsibilities and duties include but not limited to:
- Provide comprehensive administrative support by coordinating schedules, preparing meetings, arranging travel, and managing departmental budgets
- Organize and facilitate annual meetings for the Trustee’s Buildings and Property Committee (BPC), Campus Design Review Panel (CDRP), and the Campus Development Committee
- Facilitate the designer selection process by posting advertisements, monitoring proposal submissions, and managing Trustee engagement in collaboration with Design and Construction project managers.
- Submit and monitor OC-25 documentation in the State Construction InterScope database, ensuring accurate record-keeping and tracking
- Update and manage the Campus Planning website content on WordPress, including committee content updates
- Organize capital and informal project as-built files in coordination with the Plan Room Librarian
- Track services, contracts, and maintenance agreements to maintain budget alignment and prevent imbalances
- Collaborate with project managers to schedule committee reviews and ensure completion of required documentation
- Draft contracts for Campus Planning capital project studies based on designer proposals
Other Responsibilities
- Other duties as assigned
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Experience utilizing Microsoft and Google programs, budgeting, and reporting
- Ability to communicate clearly and effectively to a variety of stakeholders
- General office duties such as filing, saving documents, and being able to retrieve documents easily
Preferred Qualifications
- Experience with an architectural, engineering, or other construction industry firm
- Experience in an administrative assistant role
Required License or Certification
N/A
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
12/12/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
12/18/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Position Number
00050375Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
442010 - Campus PlanningAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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