Administrative Assistant II
Job Description
Position Number:
129976Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
0.5Unit:
AGNR-UME-CharlesHiring Range Minimum:
$46,736.00Hiring Range Maximum:
$56,083.00Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
This position is located off-campus at the Charles County Extension Office in Bel Alton, MD.
Under general supervision, provides moderately complex administrative support to the Charles County faculty and staff and the Area Extension Director (AED), and has regular contact with county government. Work requires knowledge of the organizational policies and procedures, skill in performing moderately complex administrative and clerical support, and considerable participation in the work of fiscal management. This person communicates with internal and external stakeholders; volunteers, Extension Advisory Council members and county officials, and serves as the frontline contact to the office exercising considerable discretion and judgement.
Under general supervision, provides moderately complex administrative support to the Charles County faculty and staff and the Area Extension Director (AED), and has regular contact with county government. Work requires knowledge of the organizational policies and procedures, skill in performing moderately complex administrative and clerical support, and considerable participation in the work of fiscal management. This person communicates with internal and external stakeholders; volunteers, Extension Advisory Council members and county officials, and serves as the frontline contact to the office exercising considerable discretion and judgement.
Minimum Qualifications:
Education:
High School Diploma or GED
High School Diploma or GED
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Able to provide a high degree of organizational skill with significant attention to detail
- Experience in office and budget management to include skills in performing basic math to review expenditures and reconcile accounts
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to interact effectively with internal and external parties in a courteous and efficient manner
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments.
- Knowledge in accounting and preparation of budgets.
- Skill in various computer software packages, including Microsoft Adobe and Google (Gmail, Drive, and Calendar).
- Ability to proofread and edit written documents.
Additional Certifications:
- This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
Additional Information:
Responsibilities:
- Provide a high level of support to the Area Extension Director in the preparation and management of the county funding, facilitating problem resolution and providing direction and instructions based on authority by the AED.
- Receive and screen calls and visitors; provide requested information written or orally to clientele.
- Provide coordination of overall office operation and function, including but not limited to equipment maintenance, procurement of office supplies, and communicating with the county for routine items related to office operation, maintenance, and repair.
- Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents, tracking expenditures and account balances for all funded accounts.
- Review requests and expenses for faculty and staff appropriated travel.
- Maintain paper and electronic filing systems to meet office needs and satisfy requirements for retention and information security.
- Prepare routine correspondence, forms and reports. Receive and read incoming correspondence and information.
- Provide guidance and mentoring to other office support staff.
Salary and Benefits: Salary will commensurate with experience, with a minimum salary of $23,368 per year (for 50% FTE). The University offers an extensive benefits package.
Applications: All candidates must submit their applications online at https://ejobs.umd.edu for position # 129976
Job Risks
Not Applicable to This PositionPhysical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
- Nature of the Position: Work is primarily performed in the office during the 8:00 am to 5:00 pm time frame
- Physical Demands: Sedentary work with occasional physical exertion to lift or move paper boxes or files weighing up to 15 pounds. Repetitive typing motions involved. Vocal communication is required for expressing or exchanging ideas. Hearing is required to perceive information.
- Visual Acuity: Visual acuity is necessary to perform activities such as preparing and analyzing data, figures, and presentations; reviewing forms documents for accuracy and thoroughness; viewing a computer terminal; and observing general surroundings and activities.
- Environmental: The worker is not subject to adverse environmental conditions.
Posting Date:
09/27/2024Closing Date:
10/11/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
*Please mention you saw this ad on NativeAmericansInAcademia.*
Be Seen By Recruiters at the Best Institutions
Create a FREE Profile to be Seen!
Jobs for Native Americans In Academia in Popular Cities
