Job Description

Executive Secretary, Lvl 5

Law School Clinical Program, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Hybrid Policy:        

Please review the Hybrid Policy here.

https://www.fordham.edu/human-resources/policies-guides-and-agreements/hybridremote-work-policy-for-administrators/

Position Summary

Reporting to the Managing Director of the Clinical Program, this role welcomes, assesses, directs, and communicates with those interacting with the Fordham Law Clinic. Additionally, they assist with all aspects of its administration and operation.

Essential Functions         

• Assists with all aspects of the administration and operation of the Fordham Law Clinic.
• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Fields calls and performs preliminary client intake for several clinics.
• Handles and prioritizes all outgoing or incoming correspondence (emails, letters, packages, etc.)
• Maintains electronic and paper clinic records, ensuring student clinic application information is organized and easily accessible.
• Responds and relays legal information to clients and potential clients who seek legal assistance.
• Assists legal assistants and faculty with legal aspects of clinic cases as requested.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Management Responsibilities   

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

Additional Functions       

• Oversees and maintains schedules for room reservations.
• Assists clinical faculty and clients with input into the case management system.
• Assists faculty with the distribution of class assignments.
• Assist the Managing Director in overseeing student and temporary workers.
• Assists managing director with processing invoices and check requests.
• Maintains inventory of kitchen and office supplies and orders them when needed.
• Prepares Research Assistant Paper for submission to HRIS.
• Translates original legal documents from Spanish to English and vice versa for clinical faculty/students and, if applicable, makes court appearances with clinical faculty, students, and clients, when necessary, to serve as court interpreter.

Required Qualifications: Education and Experience         

• High School Diploma or equivalent.
• Minimum of 1 year of clerical experience.

Required Qualifications: Knowledge and Skills       

• Demonstrated ability to communicate with individuals from diverse backgrounds effectively.
• Ability to work independently with initiative, be well organized with attention to detail, meet daily deadlines, and be flexible.
• Administrative proficiency to help facilitate day-to-day operations in a dynamic and fast-paced work environment.
• Must be able to represent the Law Clinic to clients, students, and other legal professionals in a highly professional manner.
• Technical proficiency, including computer skills sufficient to maintain, review, and generate materials relevant to the position, as well as track client information in our database, prepare reports, attend meetings, and perform office tasks related to the work.
• Ability to maintain discretion and confidentiality.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications  

• Undergraduate degree and/or 2 years legal experience.
• Fluency in Spanish.

Minimum Biweekly Salary for All Others: $2,133.10

Maximum Biweekly Salary for All Others: $2,133.10

Union Affiliation: Local 153

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/8291

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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