The Johns Hopkins University within the Finance Team of the Basic Science Consortium which oversees all financial aspects related to the non-sponsored financial portfolios for the departments within the consortium is seeking an Associate Director Finance. The employee will report directly to the Sr. Administrator, Research & Academics. This position will be responsible for assisting departments in overseeing all aspects of financial management, planning and strategy, and work closely with Johns Hopkins Medicine (JHM) and departmental leadership to achieve financial success. The candidate will create and maintain an infrastructure to effectively support the financial management needs of the Departments. Lead the adaption of this support structure as new business needs are identified.

Interaction with the department directors, administrators and administrative managers will occur on a very frequent and regular basis. Additionally, interaction and related financial analysis support will occur with finance offices in School of Medicine (SOM, Fixed Assets, and the Controller's Office. Supervision of direct reports providing successful direction of their efforts is an essential aspect of this position. 

This role will directly supervise key finance personnel and re-deploy as necessary to ensure a centralized support system to departments as necessary or required. Ensure meeting all expectations regarding job performance, technical support, direct supervision and communication with the finance team and carrying out of strategic plans.

Responsible for accounting and reporting all department revenues and expenses as it relates to our tripartite mission, philanthropy and administration and as specifically outlined below.

By function,

• Accounting/Processing.
• Financial business Reporting/Analysis.
• SOM Budgeting and Planning.
• Service center business plans, budgets, and rate schedules.
• Business Planning and Development.
• Training/Development/Organization.
• Capital planning and budgeting for the departments.
• Performance Improvement initiatives.
• Philanthropic reporting and budgeting.
• Oversight discretionary revenues and expenses Performance Improvement.

Specific Duties & Responsibilities

Financial Reporting, Analysis & Management

• Assist and provide oversight in the completion of the annual departmental budgets for each department and for overseeing the consortium's budget.
• More specifically, duties will include the detail planning for the annual budget process.
• Incumbent will be responsible for providing each of the departments with support in determining revenue / expense budgets.
• Will conduct series of meetings with the Departmental administration and directors regarding understanding and preparation of the annual budget.
• Manage relevant adjustments, performance improvement plans, capital budgeting and other budget requirements.
• Maintain continuous involvement with leadership of the Departments to ensure that all factors are considered for the annual budgets.
• Make recommendations to budget adjustments, and other cost improvement measures.
• Provides explanations of variances to budget to Departmental and School of Medicine (School) leadership.
• Oversees the reconciliation of the movement of funds to/from the accounts of the Department.
• Oversees Department’s year-end financial transactions, reconciliations and reporting.
• Directly supervise a team of individuals in the areas of financial management and analysis; may also indirectly supervise and train financial staff assigned to departments.
• Provide performance reports to department administration. directors, and faculty leadership.
• Create and report on sophisticated financial models related, but not limited to ongoing performance and strategy with faculty compensation programs, revenue generation, expense management and programmatic growth.
• Information will be shared with executive management team, Department administration, and ultimately the SOM financial leadership.
• Analyze plans along with suggestions for improved financial performance through ongoing review and revision of strategies, where necessary.
• Lead the Departments' efforts to align with the financial integration project led by the CFO of JHM and the JHU Controller’s office.
• Coordinate with the School of Medicine Finance Team related to the approach and final presentation of data will be necessary.
• Accountable for creation of financial analyses under the Departments' initiatives in which various types of information will be compiled and distributed to the department leaders and administrators to assist them in understanding departmental profitability, faculty productivity, revenue enhancement opportunities and trends.

Program Planning & Development

• Assists the departments with planning and development of new programs and recruitment of new faculty, including mentoring the department administration on how to develop business plans and reviewing completed business plans for accuracy, resources and capital needs for The Johns Hopkins University.
• Negotiates with both Johns Hopkins University, and/or School of Medicine for approval and support.
• Formulate tactical business plans in conjunction with administrative leaders in the Departments, School of Medicine, the consortium leadership and other affiliated institutions.
• Supports business development activities of the Hopkins enterprise to develop mutually beneficial operational programs.
• Performs programmatic analysis, including productivity and fiscal performance, the product of which is incorporated into short and long range financial and operational planning.
• Participates in strategic planning for the Department.
  
• Reviews costs and performs cost-benefit analysis related to new projects and/or existing programs.
• Interprets financial transactions and events for users who must make economic or business decisions.

Administrative & Operational Leadership

• Act as liaison with various JHM administrative and financial departments to identify and lay groundwork to resolve financial issues.
• Supervises positions in the areas of financial analysis, financial management and budget development.
• Responsible for performance evaluations of staff with direct reporting relationships and to provide meaningful feedback to individuals with a matrixed reporting relationship according to institutional guidelines.
• Develop and periodically reassess financial administrative infrastructure, ensuring human resources are appropriately deployed and operating cohesively to achieve departmental goals, as well as be responsive to Departmental, and SOM needs.
• Organizes or delegates organization of monthly departmental finance meeting.
• Meet with financial administrative team on a regular basis for mentoring and oversee work.
• Actively maintain an inclusive environment with a focus on developing a diverse workforce.
• Develop, implement and enforce departmental financial policies and procedures to support robust financial management, including standardized templates and mentorship of analysts.
• Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
• Prepare other special reports or assignments as needed. Reconcile financial reports and data to insure consistent reporting practices.

Internal & External Relationship Management

• Builds and enhances positive relationships with institutional leadership.
• Strong collaboration and teamwork with central administrative offices and divisions.
• Proactively identify department/faculty concerns and issues and seeks appropriate resolution.
• Regularly meets with employees to improve communication and to build productive relationships.
• Continuously communicates to staff the importance of the customer experience and sound financial performance.
• Champions successes and priorities for improving performance in meeting and exceeding expectations.
• Establishes communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of their assigned areas.
• Provide advice, assistance, information and service that aids them in attaining related objectives.

• Bachelor's Degree in Business Administration, Finance, Research Administration or a related field.
• Eight (8) years of progressive management experience in higher education finance or administrative roles.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Master’s Degree in a related field. 
• Demonstrated competency in supervising and developing support staff and professional staff toward creating and sustaining an effective and productive workforce.

Classified Title: Associate Director Finance 
Role/Level/Range: ATP/04/PG  
Starting Salary Range: $99,800 - $175,000 Annually ($120,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F, 8:00-5:00 
Exempt Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​Som Bas Sci Consortium Finance  
Personnel area: School of Medicine