Philadelphia FIGHT

Human Resources Department

Human Resources Director Job Description

Philadelphia FIGHT was initially founded in 1990 as a comprehensive AIDS service organization. Today we are a Federally Qualified Health Center (FQHC) with clinical sites that provide state-of-the-art culturally competent primary care, advocacy, social services, consumer education and outreach for patients in need regardless of HIV or insurance status.

The patients and staff at Philadelphia FIGHT are diverse and represent a broad spectrum of race, religion, gender identity, sexual orientation, HIV status, and physical ability. All staff are required to consistently demonstrate sensitivity to the diverse nature of our community. Successful FIGHT staff are professional, innovative, emotionally intelligent, intellectually curious, hard-working, reliable, and committed to a trauma-informed, patient-centered approach in all interactions with patients and their families.

Summary: The Human Resources Director is responsible for the overall administration, coordination, and evaluation of the Human Resources function, including but not limited to recruitment, salary and benefits administration, and employee relations. The HR Director is responsible for establishing and executing the strategic goals of the department in support of FIGHT's mission. Due to the nature of the position, all duties are carried out in a confidential manner. The HR Director will be responsible for the supervision of the HR Specialist, Benefits Coordinator, HR Coordinator, and the HR Assistant. People of color, women and members of the LGBTQ community are encouraged to apply.

Qualifications: To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required.

Professional Education/Experience:

• A minimum of 10 years of professional experience across all HR disciplines, including employment, benefits, compensation, employee relations, training and development, workers compensation and conflict resolution.
• Bachelor's degree in business, human resources management or related field; Master's degree preferred.
• Healthcare experience in human resources and employee relations is preferred.
• Prior experience working with a non-profit community health center is preferred.
• Prior experience working in HIV related programs is preferred
• Previous supervisory/managerial experience is required.
• Extensive working knowledge of state/federal employment and labor laws is required.
• PHR or SPHR certification required.
• Prior experience managing budgets required.
• HRIS software experience required; isolved HCM familiarity is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint required.

Core Competencies/Skills:

• Strong team building skills to ensure cross-functional strategy development and a high level of HR department productivity.
• Strong management skills with experience working with senior managers, including the ability to work effectively with a broad range of personalities.
• Strong knowledge base of laws which impact employee relations including FLSA, ADA, Title VII, FMLA, etc. The ability to interpret, communicate and provide guidance for the implementation of policies, procedures and regulatory requirements.
• Ability to plan, organize, develop, implement and interpret the human resources programs, goals, objectives, policies and procedures.
• Strong verbal and written communication skills. Effectively communicates with people both within the organization and with external stakeholders and organizations.
• Must be able to skillfully exercise complex problem-solving processes, communicate difficult or sensitive information tactfully and professionally with adherence to confidentiality.
• Excellent interpersonal skills and ability to build/maintain relationships as well as influence employees at all levels; must demonstrate cultural competency and have experience working with disenfranchised populations.
• Ability to work in a highly diverse environment.
• Must be able to deliver engaging, informative, and well-organized presentations.

Essential Duties: Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

HR Functions and Compliance:

• Maintains knowledge of employment legislation and ensures FIGHT's compliance with all applicable federal, state, and local laws.
• Reviews and make recommendations to the Executive Management team for improvement of FIGHT policies, procedures, and practices on personnel matters.
• Updates Employee Handbook and all relevant employment policies.
• Communicates changes in FIGHT personnel policies and procedures to ensure proper compliance.
• Responsible for the implementation, monitoring and evaluation of human resources policies and practices. Works with management staff to ensure human resources policies and initiatives affecting employment and the work environment are implemented.
• Ensures proper employee record-keeping procedures for purposes of regulatory compliance.
• Provides assistance and guidance to senior management on compliance with state and federal statutory requirements including the Fair Labor Standards Act, Title VII of the Civil Rights Act, Affirmative Action Plans, Discrimination and Employment Act, Americans with Disabilities Act, unemployment and workers' compensation regulations, and other state and federal employment laws.
• Serves as lead Chair of FIGHT's Safety committee including the coordination of meetings, programs and initiatives. Maintains meeting minutes and safety records, quality improvement projects, and exposure incident reports in compliance with OSHA regulations.
• Provides assistance and consultation on leaves of absence including compliance with administrative requirements established by state and federal regulations and FIGHT's policy.
• Works strategically with operations to improve recruitment, selection and placement activities of management, licensed personnel and all other employee groups.
• Works with leadership to improve staff retention by developing effective human resources and FIGHT initiatives.
• Identifies employee relations problems and makes recommendations for appropriate interventions in minimizing employment-related litigation issues.

Payroll Functions:

• Oversees HR's role in payroll administration in conjunction with the Finance Department.
• Coordinates salary offers, employee earnings, and required employee deductions, adjustments, garnishments, etc.
• Assures directly or through supervision of the benefits manager, that compensation and benefits programs are managed.
• Establishes and maintains relationships with all benefits providers.
• Works with FIGHT's Third-Party Administrators and brokerage services, along with the Executive Director and Finance Director.

Employee Relations:

• Responsible for the development of effective compensation programs and wage/salary administration practices to ensure labor market competitiveness and internal equity.
• Manages confidential employee information in a comprehensive and on-going way.
• Creates and maintains personnel employment records and such medical records as pertain to job requirements, leave of absence, short and long-term disability, workers compensation, FMLA, and other employment benefits.
• Oversees programs developed by the Training and Development Manager, collaboratively develops and presents educational programs which support leadership development and organizational objectives including quality improvement and management initiatives.
• Works with hiring managers throughout the hiring process to ensure timely and successful recruitment of qualified candidates.
• Develops, finalizes and maintains up-to-date job descriptions.
• Produces or oversees the production of employee IDs, business cards, key sets, and staff profiles online.
• Works directly with department managers to assist them in carrying out their supervisory responsibilities on personnel matters.
• Facilitates promotions, transfers, and annual performance reviews.
• Manages all claims of short term/long term disability, life insurance, workers comp, and unemployment compensation.
• Responds to all requests for Family Medical Leave, ensure compliance with Americans with Disabilities Act responsibilities, and track FMLA and ADA use appropriately.
• Responds to all requests for recommendations for former employees
• Responds to all requests from unemployment, social security, welfare and any other entities requiring records on the employee.
• Conducts exit interviews with departing employees and ensure return of all FIGHT property.
• Ensures proper notification of an employee's right to benefit continuation through COBRA or other means.
• Provides a safe and comforting environment in the HR Director's office for employees who want to share confidential information.
• Schedules, coordinates and facilitates "All Staff" meetings on a quarterly basis (or as needed).
• Participates in regional networking activities, such as the Philadelphia Non-Profit HR Directors group
• Plans and implements recognition events and annual celebrations.
• Coordinates internship placements in cooperation with department managers and maintains paperwork on interns placed.

Physical Demands: The ability to sit continuously and to work at a computer screen for extended periods of time. Standing and walking occurs often. The ability to bend, squat and climb stairs may be required occasionally. Some light lifting, twenty pounds or less, may be required infrequently.

Work Environment: Generally, works in an office environment but may occasionally be required to perform job duties outside of the typical office setting. Noise - Moderate noise (examples: business office with computers and printers, light traffic)

Other: Initial probationary period is three months. Performance of other tasks may be assigned on an as-needed basis.

Salary range: Salaried and exempt. Competitive pay commensurate with experience.

Travel Requirements: Minimal local travel required between Philadelphia FIGHT Health Centers.

Work Hours: 40 Hours/Week (M-F 9:00am - 5:00pm)

Philadelphia FIGHT requires proof of completed COVID-19 vaccination series for all new employees hired. Medical and religious exemptions will be honored consistent with EEOC regulation.

FIGHT is an EEO, Affirmative Action, LGBTQ, people living with HIV/AIDS, and protected veterans' institution.

We recognize that an inclusive workforce with a variety of views, perspectives, and backgrounds is an integral part in our organizational success. We encourage and embrace a diverse workforce that provides us with unlimited ideas and innovative solutions. We are dedicated to recruiting, hiring, and retaining employees from many backgrounds.

To apply: https://www.fight.org/careers/