Classified III, Administrative Assistant - Testing

Classified III, Administrative Assistant - Testing is responsible to the Director of Enrollment Management/Registrar for providing support for all Testing Center services at Vernon College. This is a security sensitive position and is subject to a criminal history record. (Texas Government Code 411.094 & Texas Education Code 51.215)

Duties and Responsibilities:

1. Assist the Testing Coordinator with the daily operations of the testing centers in Vernon and Wichita Falls.
2. Provide testing center duties including but not limited to scheduling appointments, proctoring tests, test setup, maintaining promotional materials and supplies used for the routine function of the office.
3. Function in a multitask environment; receive visitors (in-person, telephone, email, virtually) courteously and professionally; determine individual’s needs and provide accurate information accordingly; correctly refer and provide next steps/questions.
4. General knowledge of onboarding processes (e.g., processes from application to enrollment) to provide accurate information to current and prospective students.
5. Provide outreach, scheduling, student onboarding, and testing support for prospective students and students.
6. Proficient in the use of technology (e.g., Excel, Colleague, DocuBase) to process prospective and current student records.
7. Responsible for regular travel between the Vernon Campus and Century City Center.
8. Maintain testing student records and confidentiality of all student information.
9. Assist with administering and proctoring all testing (e.g., HESI, GED, CLEP, EMT, TCOLE) administered in Vernon and Wichita Falls. 
10. Collect and deposit all testing services related funds.
11. Responsible for maintaining current and learning new testing requirements and administration rules.
12. Assist with the organization and execution of the commencement ceremony.
13. Participate in development opportunities for continuous improvement in professional skills.
14. Function as a team member of the Student Services professional staff in the development and implementation of processes necessary to accomplish the goals and philosophy of the division and the College.
15. To assume other responsibilities on assignment by the Director of Enrollment Management/Registrar, Assistant Director of Enrollment Management, Assistant Registrar, Vice President of Student Services, and the President.

Travel: Moderate

Experience and Training: Requires one year or more   receptionist experience as well as general office work experience with emphasis on computer related skills and general record - keeping.

Education: High Scholl graduate or equivalent required. Some higher education experience preferred.

Knowledge, Skills and Abilities: Skills in meeting with and assisting the public. A working knowledge of higher education practices. Ability to work independently, perform detail work, and follow verbal and written instructions.

Preferred Qualifications: Excellent interpersonal and customer service skills to be a positive representative for Vernon college. Must have strong oral communication skills. Must be able to plan and manage tasks, understand and follow detailed instructions. Strict confidentially must be maintained. Regular reliable attendance is required. 

Minimum Educational Qualifications: HS diploma

Salary or Salary Range:  This is a full time 12 month position with full time benefits. The salary is based on the Classified III salary scale and is $25,823 to $27,819 based on experience. Applications will be accepted until October 25, 2024. This position is available on November 4, 2024.

This is a security-sensitive position and is subject to a criminal history record. Criminal history records will be used only for the purpose of evaluating applicants for employment in security-sensitive positions. (Texas Government Code 411.094 & Texas Education Code 51.215)